Marketing Documentation Specialist # JN -072021-66536

Princeton, New Jersey
Industry: Sales
Job Number: JN -072021-66536

Title                           : Marketing Documentation Specialist

Location                    : Princeton NJ

Duration                   : 12 months contract


  • General administration of Ad/Promo and Web Change review and approval process including;
  • Validate, assign roles and onboard users to EDMS for review and approval of Ad/Promo material, including adding/removing users and reassigning content owners as needed.
  • Compliance activities including accurate record-keeping/job corrections, audit support
  • Provide users day-to-day guidance and support regarding access and use of EDMS in conjunction with quality system requirements and advising users regarding use of appropriate workflows.
  • Monitor job traffic in EDMS and interface with content owners and reviewers to expedite job completions to efficiently move assets through the review process according to timelines and priorities.
  • Serve as a reviewer for translated material and web content platform changes in the EDMS.
  • Collect and present analytics/metrics related to the Ad/Promo approval process and identify areas of improvement
  • Recommend/implement process improvements that will foster compliance, improve quality and reduce approval timeframes




  • Bachelor’s degree in communications, Biology, and/or Healthcare
  • Minimum 3-5 years of related office experience with an in-depth knowledge of general office practices and management of quality electronic document control system; related experience in the healthcare industry is preferred
  • Regulatory or Quality experience a plus.
  • Knowledge of general office practices, procedures systems and equipment
  • Proven track record for managing multiple projects simultaneously
  • Excellent record-keeping skills and experience using Microsoft Office
  • Experience with an electronic document control/management system; Veeva PromoMats, Pepper Flow, Ensur, etc.
  • Strong proofreading skills.
  • Exceptional communication and problem-solving skills and attention to detail
  • Strong interpersonal skills, teamwork, organizational and workload planning skills
  • Ability to act independently and take initiative



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