Project Administrator 1 #JN -052021-63558

Cleveland, Ohio
Industry: Business Analyst / Project Manager
Job Number: JN -052021-63558

Top must-have skills / Candidate Requirements:

  • SharePoint - required
  • Confluence - required
  • Outlook
  • Teams
  • Project coordinator or Project Manager experience
  • Highly organized
  • Self-Starter
  • ServiceNow – a nice to have
  • Data space is a nice to have


Day to day responsibilities:

  • Tracking, follow up, tracing items
  • Schedule Meetings
  • Take notes during meetings
  • SharePoint administration
  • Publish documents
  • Confluence
  • Update documents


Degrees or certifications required:

  • Associates Degree or similar amount of time in experience in position



  • The Project Administrator assists and supports the assigned Project Manager(s) in executing project objectives and deliverables, planning the work according to the objectives, and assessing and controlling risk for the project. A Project Administrator will not be accountable for the delivery of a project.
  • They are responsible for meeting project objectives within established time frames.


Responsibilities (Examples, but not limited to)

  • Project Administration/Reporting
  • Adds resources to projects
  • Maintain risks/issues log and remediation plans
  • Completes weekly status report in Clarity under Project Manager direction
  • Performs weekly project data quality review
  • Updates Project Status in release SharePoint Sites
  • Helps create meeting agendas
  • Learns and enforces required processes
  • Completes required project documentation (with Project Manager Review and Approval)
  • Assists the Project Manager on the Review / Validation of Quarterly Assertion(s)
  • Track project expenses (invoices) against budget
  • Assists with financial reporting
  • Completes timesheet reviews / ensures timely completion by all on project team
  • Monitoring of EVM (CPI and SPI), Run and Burn Rate review and tracking
  • Coordinates Meetings on behalf of the Project Team
  • May facilitate Scrum Ceremonies on Agile Projects when necessary
  • Generation of Meeting Minutes and uploads them to PPM Tool / Clarity
  • Updates Sharepoint Sprint Calendar with vacations, ceremonies, milestones
  • Coordination of Lessons Learned / Retrospectives



Position Requirements:

  • Training and working knowledge of Clarity
  • Training and working knowledge of Jira (or other enterprise Agile tool)
  • Working knowledge of Microsoft SharePoint
  • Working knowledge of Microsoft Office programs
  • Knowledge of IT standards, procedures & policies
  • Basic understanding of Project Management Methodologies (PMLC, SDLC, IDLC)
  • Basic understanding of Agile/Scrum methodology and practices
  • Effective communication skills
  • Effective organizational and planning skills
  • Accuracy and attention to detail
  • Analytical thinking
  • Problem solving
  • Customer focus
  • Helpful, professional attitude
  • Interpersonal Skills
  • Basic understanding of scheduling and resource management



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