Executive Associate II, Global Inclusion & Diversity

Lawrenceville, New Jersey

Job Title: Executive Associate II, Global Inclusion & Diversity
Location: Lawrenceville, NJ (Onsite)
Job Type: Contract
Duration: 12 Months

  • Provide executive level administrative assistance.
  • Maintain team and subject focused distribution lists, distribute or cascade messages on behalf of the GI&D team.
  • Timely scheduling and prioritizing of meetings to ensure they occur within appropriate timelines across time zones, proactively resolve meeting conflicts.
  • Follow Company T&E policies, assist on business travel arrangement, visa application and reconciliation of business expense reports. Coordinate multi-leg national/international travel including but not limited to hotel, flight / train, car rental, restaurant reservations etc.
  • Plan and execute a variety of different events and meetings, enable, and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials, and meeting minutes.
  • Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
  • Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution.

Required Skills:  

  • High School degree
  • Administrative or comparable experience; prior Executive Associate experience preferred.
  • Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point).
  • Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, Room Scheduler experience strongly desired.
  • Must have strong interpersonal skills, be a team player and be willing to work in an environment that encourages individual initiative and accountability to the team.
  • Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.
  • Is responsive, has a sense of urgency, plans ahead while executing day-to-day operations, highly motivated to get things done, takes initiative, and have a proven ability to handle confidential matters.
  • Must be able to represent the department in a professional manner to internal and external customers and have a proven track record of positively interacting with colleagues at all levels of the organization.

About SSi People: 
With over 25 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering an exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well. 

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