Project Coordinator

Lawrence Township, New Jersey

Job Title: Project Coordinator

Location: Lawrence Township, NJ (Onsite)

Job Type: Contract

Duration: 12 Months (Extendable up to 2 years)

  • Reports to the Executive Director, WW Medical Learning
  • Ensures project management and administrative support for WWML for day-to-day operations as well as individual projects as needed (e.g., vendor meetings, Statement of Work orders, Purchasing orders) with a focus on ex-US projects/contracts
  • Leads contracting and invoicing for WMML Team with a focus on ex-US work. This includes accurate creation of Master Service Agreements that align to local guidelines.
  • Manage vendor invoicing to ensure accurate submission and timely payment. Works cross-functionally as needed to address contracting issues
  • Arranges global offsite and onsite meetings, including virtual training events with a focus on ex-US
  • Schedules meetings, preparation of meeting agendas, presentations and or training materials (both printed and electronic) in various formats such as PowerPoint, Microsoft Word, and Excel as needed

Required Skills:  

  • Self-starter who can navigate uncertainty, solve problems and work with little oversight
  • Ability to manage multiple projects simultaneously, proactively identify risks and manage accordingly
  • Strong communication skills both written and verbal (e.g., note taking, email writing)
  • Ability to think about and work across global time zones, flexing their own schedule (at times, not needed much, but occasionally may need to start early or stay later)
  • 3+ years of Project Management experience
  • 3+ years with MS Office 365
  • Minimum 5 years administrative/coordinator experience required, preferably in the biotech or pharmaceutical industry
  • Experience with Customer Database(s) strongly preferred

About SSi People: 
With over 25 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering an exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well. 

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